Roles and permissions

Account

From the perspective of managing their own account, all users are treated as regular users — Site Admins and Template Users do not get any additional permissions. There are, however, restrictions on what actions regular users can do based on how they authenticate.

Settings

Authentication types: Internal Accounts | SSO (SAML/LDAP)

Action	Internal Accounts	SSO (SAML/LDAP)
Update account info	Yes	No
Change password	Yes	No
Generate Git bridge authentication tokens	Yes	Yes
Delete Git bridge authentication tokens	Yes	Yes
Manage sessions	Yes	Yes

The Git Bridge integration is only available in Server Pro. Check out the Server Pro vs. Community Edition for more information.

Your Sessions

Action	User
Clear sessions	Yes
View current session	Yes
View other sessions	Yes

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Project Dashboard

From the perspective of the project dashboard, all users are treated as regular users — Site Admins and Template users do not get any additional permissions.

Project management and collaboration

Action	User
Create new project	Yes
Open a project	Yes
Rename a project	Yes
View template gallery	Yes
Copy a project	Yes
Trash single project	Yes
Restore a project	Yes
Trash multiple projects	Yes
Restore multiple projects	Yes
Download a Zip of project	Yes
Download a Zip containing multiple projects	Yes
Join project (via banner)	Yes
Leave a project	Yes
Leave multiple projects	Yes

Organizing and finding projects

Action	User
List owned and invited projects	Yes
Search for projects	Yes
Filter projects based on group (All, Your, Shared with you, Archived and Trashed Projects)	Yes
Create new tag	Yes
Tag a project	Yes
Tag multiple projects	Yes
Filter projects based on tag	Yes
Archive a project	Yes
Archive multiple projects	Yes

Account actions and navigation

Action	User
Log out	Yes
Open account settings	Yes

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Editor IDE

From the perspective of the Overleaf Editor IDE, you can be one of the following roles: Project Owner, Editor, Reviewer, Viewer, Site Administrator or Template User.

In Server Pro and Community Edition, there is support for providing anonymous read-only and read-write access to projects.

For more information on this check out the OVERLEAF_ALLOW_PUBLIC_ACCESS and OVERLEAF_ALLOW_ANONYMOUS_READ_AND_WRITE_SHARING environment variables here.

Text operations

Operation	Owner	Editor	Reviewer	Viewer	Viewer (named collaborator)	Link Sharing
Edit text	Yes	Yes	—	—	—	—
Edits become suggestions	No	No	—	—	—	—

Sharing

Action	Owner	Editor	Reviewer	Viewer	Viewer (named collaborator)	Link Sharing
Invite new users or update sharing permissions	Yes	No	No	No	No	No
See named collaborator who the project is shared with	Yes	Yes	Yes	Yes	No	—

Project & file operations

Action	Owner	Editor	Reviewer	Viewer	Viewer (named collaborator)	Link sharing
Rename the project	Yes	No	No	No	No	—
Create/rename/delete/move files	Yes	Yes	No	No	No	—
Download project or files	Yes	Yes	Yes	Yes	Yes	—
Duplicate the project	Yes	Yes	Yes	Yes	Yes	—

Collaborating

Action	Owner	Editor	Reviewer	Viewer	Viewer (named collaborator)	Link sharing
Add & reply to comments	Yes	Yes	Yes	No	No	—
View comments	Yes	Yes	Yes	Yes	No	—
Resolve or delete collaborator comments	Yes	Yes	No	No	No	—
Add tracked changes	Yes	Yes	Yes	No	No	—
View tracked changes	Yes	Yes	Yes	Yes	Yes (cannot see author)	—
Accept or reject collaborator tracked changes	Yes	Yes	No	No	No	—
View and send chat messages	Yes	Yes	Yes	Yes	No	—

Commenting and Real-time tracked changes are only available in Server Pro. Check out the Server Pro vs. Community Edition for more information.

The in-project chat feature can be disabled by setting OVERLEAF_DISABLE_CHAT=true. See the Environment variables section for more information on customizing your deployment.

History

Action	Owner	Editor	Reviewer	Viewer	Viewer (named collaborator)	Link sharing
View history	Yes	Yes	Yes	Yes	No	—
Restore file or project from history	Yes	Yes	No	No	No	—
Add labels	Yes	Yes	Yes	No	No	—

Integrations

Action	Owner	Editor	Reviewer	Viewer	Viewer (named collaborator)	Link sharing
Git: Clone & pull from Overleaf	Yes	Yes	Yes	Yes	Yes	—
Git: Push to Overleaf	Yes	Yes	No	No	No	—

The Git Bridge integration is only available in Server Pro. Check out the Server Pro vs. Community Edition for more information.

Manage template

Action	User	Template User	Admin
Publish template to gallery (public)	No	Yes	No
Unpublish template (public)	No	Yes	No
Republish template in gallery (public)	No	Yes	No
Publish template to gallery (private)	No	Yes	Yes
Unpublish template (private)	No	Yes	Yes
Republish template in gallery (private)	No	Yes	Yes

The Template User role is specific to Server Pro. For more information on managing templates check out the Templates section.

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Template Gallery

Action	User	Template User	Admin
List templates	Yes	Yes	Yes
Open as Template	Yes	Yes	Yes
Download template as Zip file	Yes	Yes	Yes
Unpublish template	No	Yes	Yes
Republish template	No	Yes	Yes

The Template User role is specific to Server Pro, it is not available in the Community Edition. For more information on managing templates check out the Templates section.

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Admin Panel

Manage Site

System Messages

Action	Server Pro	Community Edition
Post Message	Yes	Yes
Clear all messages	Yes	Yes

Open/Close Editor

Action	Server Pro	Community Edition
Close Editor	Yes	Yes
Disconnect all users	Yes	Yes
Reopen Editor	Yes	Yes

Manage Users

The Admin Portal in the Community Edition only supports registering users. Full user management is only available in Server Pro. Check out the Server Pro vs. Community Edition for more information.

Manage Users -> Users

Action	Server Pro	Community Edition
List all users	Yes	No
Create user	Yes (if not using SSO)	Yes
Delete multiple users	Yes	No
Search for users	Yes	No

Manage Users -> Users -> User -> User Info

Action	Server Pro	Community Edition
View user information	Yes	No
Add email address	Yes	No
Delete email address	Yes	No
Change primary email address	Yes	No
Generate password reset link (if using internal authentication)	Yes	No
Edit user profile information	Yes	No
View editor settings for user	Yes	No
Delete user	Yes	No
Assign Site Admin role	Yes	No

Manage Users -> Users -> User -> Projects

Action	Server Pro	Community Edition
Search projects	Yes	No
View all projects	Yes	No
Delete multiple projects	Yes	No
View collaborators	Yes	No
Open project	Yes	No
View project information	Yes	No

Manage Users -> Users -> User -> Project -> Project Info

Action	Server Pro	Community Edition
View project information	Yes	No
Open project	Yes	No
Transfer ownership of project to another user	Yes	No
View collaborators and permissions (direct shares)	Yes	No
View token-access collaborators and permissions (link sharing)	Yes	No
Open a copy of the project	Yes	No

Manage Users -> Users -> User -> Project -> Deleted Docs

Action	Server Pro	Community Edition
List deleted documents	Yes	No
Undelete deleted documents	Yes	No

Manage Users -> Users -> User -> Project -> Audit Log

Action	Server Pro	Community Edition
View project Audit Log	Yes	No

Manage Users -> Users -> User -> Deleted Projects

Action	Server Pro	Community Edition
List deleted projects	Yes	No
View deleted project information	Yes	No

Manage Users -> Users -> User -> Audit Log

Action	Server Pro	Community Edition
View user Audit Log information	Yes	No

Manage Users -> Users -> User -> Sessions

Action	Server Pro	Community Edition
View current user session information	Yes	No
Clear all sessions	Yes	No

License Usage

Action	Server Pro	Community Edition
View active user count	Yes	No

Project URL Lookup

Action	Server Pro	Community Edition
Search for project by URL	Yes	No